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New Braunfels Toastmasters Club Meeting Roles

The success of a club meeting depends on the program participants. In Toastmasters, you learn by participating. There are many roles to fill and all meeting participants play an important part in making the club experience educational and enjoyable.

Following are the roles members are called upon to fulfill; roles and responsibilities may vary slightly from club to club.

Roles Explained

Word Master:  

Word Master furnishes a “word for the day” which is meant to challenge and expand member’s vocabularies. Members then try to use the word throughout the meeting.  The Word Master will track who uses the word and how often and give a report at the end of the meeting.

Ah-Counter:  

The Ah Counter notes the use of words and sounds used as a “crutch” or “pause filler” by anyone who speaks during the meeting. Words may be inappropriate interjections such as “and, well, but, so, you know;” and sounds may be “ah, uh, um, er,” or other non-words used by the speaker.  The “Ah counter” gives a report during the evaluation section of the meeting.

Grammarian:

The Grammarian listens to every speaker in the meeting, and records any awkward use or misuse of the language (incomplete sentences, sentences that change direction in midstream, incorrect grammar or misuse or distortion of a word or phrase).  The “Grammarian” gives a report during the evaluation phase of the meeting.

Timer: 

One of the skills Toastmasters practice is expressing a thought within a specific time. The Timer is responsible for monitoring time for each meeting segment and each speaker.  For a 5 to 7 minute speech, the Timer signals the participant with a green light when qualifying time has been reached (5 min); then at the mid-point with a yellow light (6 min); and a red light will signal when specified time is complete (7 min).  The timer gives a report at the end of each meeting section.

Toastmaster: 

The duties of the Toastmaster of the Evening are to act as a genial host and conduct the meetings program, including introducing the participants. The Toastmaster creates an atmosphere of interest, expectation, and receptivity.  In our club, the TM is responsible for confirming the attendance of the person giving the Opening and Pledge; the Speakers; General Evaluator; Topics Master, Educational Minute; Joke Master.  The TM is responsible for providing agendas for the meeting.

Speaker:

A major portion of each Toastmasters meeting is centered on speakers who have prepared their speeches based on Toastmaster’s project objectives.  Taking on this role improves critical thinking, confidence, and public speaking skills.

General Evaluator:

The General Evaluator manages the evaluation section of the meeting and evaluates anything and everything that takes place throughout the meeting.  The General Evaluator is responsible for confirming the attendance of the Evaluation Team, including the Ah Counter, Grammarian, Word Master, and Timer.

Evaluator:

An Evaluator is assigned to every speaker.  The Evaluator intently observes the speakers speech and  provides an oral and  written evaluation using the Toastmaster’s guide for the speaker’s project. The purpose of the evaluation is to help the speaker become less self-conscious and a presenter.  The Evaluator should take in to account the speaker’s skill level, habits, mannerisms and progress to date, to give positive and constructive feedback.  The Evaluator should evaluate the speaker’s performance and not the content of their speech.

Topicsmaster:

The Topicsmaster chooses members, who typically aren’t assigned a speaking role for the meeting, and challenges 2-3 of those members with a table topic. A table topic is a subject or question usually pertaining to the meeting theme. The speaker then responds with a one- to two-minute impromptu talk. (Table Topics is a long-standing Toastmasters tradition intended to help members develop their ability to organize their thoughts quickly)

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